HOA Officer Responsibilities:
The President shall be the Chief Executive Officer of the Association and shall have general and active management of the operation of the Association. S/he shall be responsible for the administration of the Association, including general supervision of the policies of the Association, general and active management of the financial affairs of the Association. S/he shall only borrow money on behalf of the Association pursuant to specific authority from the Board of Directors and a vote of the Association membership. The President shall have the authority to institute or defend legal action where the Board deems it appropriate or where the Board is deadlocked and the President deems such is reasonable and in the best interest of the Association.
The First Vice-President shall have and exercise all the power and authority of the President, including the signage of Association documents during the absence of, or the incapacity of, the President. The First Vice-President shall be responsible for HOA membership, including leading the annual Membership Drive as well as other activities throughout the year to sustain/enhance HOA membership as deemed appropriate by the Board of Directors. The First Vice-President shall be responsible for maintaining an active Zone/Block Captain structure to ensure communication with all members. In addition, s/he shall perform such other duties as may from time to time be assigned to him or her by the President, the Board of Directors, or by the membership. In the event the office of the President becomes vacant, the First Vice-President shall succeed to the office of the President and serve until a successor President is chosen according to these ByLaws.
The Second Vice-President shall be responsible for representing the Association with respect to all matters concerning zoning and development of land areas surrounding DoubleGate, including meetings and hearings before various zoning authorities, speaking on behalf of the Association at such meetings and hearings, and monitoring the current zoning issues. The Second Vice-President shall be responsible for giving a status report on the current issues each month to the Board of Directors.
The Secretary shall keep or cause to be kept minutes of all meetings of the membership and directors and have charge of the minute book and stock books, shall sign with the President such instruments as require such signature. Along with the Treasurer, the Secretary shall catalog and maintain all legal and financial Association documents as well as other relevant and/or significant data that relate to the Association and/or DoubleGate. S/he shall perform such other duties and have such other powers as may from time to time be delegated to him/her by the President or the Board of Directors. In the absence of the Secretary at any meeting, a Secretary pro tempore shall perform his/her duties.
The Treasurer shall be charged with the financial affairs of the Association and shall have the power to recommend action concerning the Association’s financial affairs to the President and the Board of Directors. The Treasurer shall have custody of all the funds, and S/he shall keep full and accurate account of receipts and disbursements. The Treasurer and the President shall have joint signature authority on all Association bank account transactions. Along with the Secretary, the Treasurer shall catalog and maintain all legal and financial Association documents as well as other relevant and/or significant data that relate to the Association and/or DoubleGate.
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